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Library Updates

Academic Year 2012-2013 saw a number of developments at the Birnbaum Library. Some were related to services started and rendered, others were related to organizational and procedural operations and a few were related to staffing matters. Following is a modified version of the annual report.

Staff – Birnbaum Library

The reference staff of the Birnbaum Library saw a paid intern position converted into a full time reference librarian position with the title of Assistant Reference Librarian. The same intern who previously volunteered to work at the desk in an unpaid, and later paid, internship capacity has been hired as the qualified candidate for this newly created position. Since then, the intern has graduated from the library school and has proven a very productive addition to the reference staff of the Birnbaum Library. This newly created full time position enabled the Birnbaum Library to offer reference desk services on Sundays thereby fulfilling one of the recently requested suggestions coming from the library users. Also, an instructional services position left vacant by a resignation has been filled with another qualified candidate bringing the instructional services team again to a complete workforce of 4 inclusive of the supervisor who divides her time between Birnbaum and Mortola Libraries.  The night part time non-student staff for circulation,  previously left vacant has also been filled, enabling the library to provide for extended open hours during the critical periods of the calendar year.

Staff Statistics: – librarians – 15

                                      Support staff — 10

                                      Systems staff — 3

                                      Student staff — 13

            TOTAL STAFF   41

 Technical Services –  2012/2013 – Birnbaum Library

Cataloging:

Records exhibiting the new cataloging rules, RDA (Resource Description and Access) began appearing in the OPAC early this year.  Understanding the rationale for these changes was made possible by a number of meetings that the technical services professional staff attended. Not only did participating staff subscribe to several webinars on the topic but they also attended a 4 week – eight hour RDA e-Course/Forum which permitted them to understand how other librarians felt about its installation and interpretation of rules.  The cataloging department has been introduced to the new rules and plans are being made to introduce the basics to the remainder of the library staff.

SCS (Sustainable Collection Services) issues are now being addressed.  The initial project of establishing a Pace University title list (sans Law Library) encompassing the circulating collection was accomplished in the fall of 2012. Attending meetings in Poughkeepsie and Schenectady as well as attending several webinars assured us that we had plenty of work ahead of us. We had to decide on a number of issues concerning our collection keeping the consortium in mind.  Some of these were:  retention thresholds, date ranges, circulation threshold, WorldCat holdings, uniquely held titles and the role of HathiTrust (a nationwide consortium of digital copies of formerly books in print

Lists via the Millennium library database continue to be a hot item.  SCAT tables and subject strength lists were created for departments considering new course offerings.  Periodical titles, classification schemes for inventory, missing, multiple copy, and claimed returned were the main lists created. Head of Birnbaum Library Systems David Almodovar had his team search for missing and claimed returned titles.  70 missing titles were found and their status changed.  About a dozen claimed returned titles also turned up.

Weeding for the most part has been put on hold due to the SCS project. Government documents, reference titles, and Curriculum Center titles fall outside of the SCS purview and are currently being weeded.  Better World Books eliminated the restrictions of weeded titles they would accept thereby allowing us to send many more books.  In the last four months 47 boxes were shipped to them. The monetary reward for this effort is small but preferable to tossing them into the refuse bins. Better World Books normally redirect these discarded materials to the Third World Countries.

The Birnbaum Library continues to receive and catalog gift books but in smaller numbers and often of poor quality.  Those we do not keep go to Better World Books. We have just started to clean up the gifts book room in case that space will be used for another purpose.

The Birnbaum library is currently working with the Law Library on RDA, Authority File and Load Table issues.

Periodicals:

Periodicals titles continued to be monitored as to their usefulness. Titles are purchased through EBSCO, NA (National Archive) and Proquest.  A  Periodical Titles list was also created with all holdings and formats (bound, paper, microfilm).  This list was divided amongst department heads to determine their usefulness, online availability, and retention. The Dream Team (Collection Development Team for the entire library – Birnbaum and Mortola) is considering purchasing several new digital or online journal titles.

Journals are checked in when they arrive then certain titles are sent to the bindery and when returned are stamped and shelved either in the circulation area or in the public use magazine rack.  The rack has been somewhat successful.  Glamour and People Magazine had to be removed from the display rack and placed back behind the circulation desk as they tend to quickly disappear.

Acquisitions:

The materials budget for the library has remained unchanged for at least 4 years if not more.  Some book fund money goes to create other accounts namely,3M Checkpoint for $1350 and NY Metro Land Delivery for $5,250.  Moving money around at the end of the year to pay for surveillance cameras, or new software like SenSource is indeed an end of year closing (last minute) initiatives.

Bowker RCL (Resources for College Libraries) tool was purchased for comparing the Mortola and Birnbaum collections and to determine which quality titles our libraries were lacking. This would be particularly useful for new courses introduced to the University.  It could be used as a weeding tool as well.  The software underwent major alterations to compensate for our multi campus needs.

Choice Cards as a book purchasing tool has been reinstated.  I would advise caution and constraint in using these cards as it is far too easy to merely hand these in with selections  and recommendations  based on arbitrary  interest of selectors.

 Birnbaum Library Reference Services, 2012-2013

 Reference services are available to assist the Pace community with research projects by recommending specific print and electronic resources and instructing in the use of these resources. Professional librarians provide reference service through multiple methods: one-on-one instruction at the Information Desk within the library, virtually through the LiveHelp chat service, by individual research appointment, on the telephone, and by email.

Reference Interactions:

From September 2012 to May 2013 there were almost 9000 (n=8995) interactions between the reference librarians and the Pace community. A majority of these interactions (95%) took place at the Information Desk and fall into two categories, 1) brief reference which includes teaching how to find books in the library catalog, how to find articles by searching databases, or a preliminary assessment discussion for a research project, and 2) technical which is largely made up of, though not limited to, assisting students with the printers. New printers were installed at the beginning of the fall semester which resulted in many inquiries (such as request for instruction on how to use it). A new data collection system, Libanalytics, was instituted in September 2012 to track and report reference statistics, so 2012-2013 will stand as a benchmark year for data collection.

After a reference interaction students are always invited to contact the librarian again for help. Sometimes the students come back for follow-up assistance, sometimes they come back to tell of their success. Here are statements from students who have used Reference Services,

I just wanted to thank you for your help with that paper. I couldn’t find anything good, so you really saved my life. My paper turned out great and I got an A on it.

 I finished my paper. The databases you showed me how to use were perfect. I would not have found such relevant articles without your help.

  Feedbacks such as these are the very motivations for the staff always to strive rendering the best services they can provide to the patrons.

 The LiveHelp Virtual Reference Service is shared by Birnbaum and Mortola librarians. Birnbaum librarians cover two of the five day schedule. Of the 342 inquiries from July 1, 2012 to April 30, 2013, Birnbaum librarians fielded 227 of the inquiries, (66%). This academic year Birnbaum librarians extended the LiveHelp service beyond 5:00pm Monday to Friday and now includes all day on Sunday. Of the 227 inquiries 133 (39%) were covered during regular hours and 94 (27%) were covered during the extended time periods.

In the aftermath of Hurricane Sandy, Birnbaum reference librarians made themselves available to students who had access to technology. A notice about virtual, remote reference service was posted on the library’s Facebook page.

Staffing:

A full-time reference librarian was hired and started on July 1/12 which allowed for the expansion of reference services to include Sundays. Reference service during this time had not been available to students for many years. Through data collection, Sunday reference service has proven to be steady with a higher number of inquiries than on Saturday.

Blackboard:

Reference librarians are embedded in Blackboard classes to provide guidance, instruction, and support for research specific to the class assignments. In fall 2012, the Reference Services librarians were embedded in three different nursing classes, two of which were graduate classes. Librarians are also embedded in English classes, and one librarian is consistently embedded each semester in an eMBA class and the MA in Publishing program.

Faculty feedback from librarian participation and assistance in Blackboard was positive which led to student publications.

Collection Development:

All professional librarians are subject selectors for specific disciplines for which they evaluate and select monographs, maintain current collections, solicit and respond to faculty recommendations, and consistently monitor curriculum changes and developments in their subject selection areas.

 Training:

In August 2012 representatives from four different campus services were invited to provide an orientation session for the Reference Services staff. The intention of these sessions was to provide a clear overview of the department’s functions in order for the reference librarians to provide the best possible referral service when fielding questions about these services. The sessions were also an opportunity to build relationships with other campus departments.

Orientation sessions were provided by these campus units,

 Writing Center

 Tutoring Center

 Office of Student Assistance

 OASIS (Ongoing Academic and Social Instructional Support) program

Such sessions provide the library staff with an understanding of the various services available to students outside of those normally provided by the university library. It helps the professional library staff in identifying other sources of help the students can avail themselves of when they show up at the reference or circulation desks requesting direction or help on their academic projects.

Activities:

  • A pilot project to provide reference services in NYC residence halls was undertaken in Dec. 2012 to have reference librarians available at point of need during the last two weeks of the semester to assist with final research projects.

During 2012-2013, the newly established Birnbaum Library Reading Series, which is coordinated by a reference librarian (Brendan Curley-Plann)and an instructional services librarian (Jennifer Rosenstein), featured three Pace faculty members who each spoke to a student audience about a topic or book publication in their academic area of expertise.

Two library school intern students working on projects specific to reference services were hosted in the department. One student was from Queens College and the other was from John Jay College.

Instructional Services

All videos, used by the libraries, for instructional purposes (video tutorials) are now on the Library’s YouTube channel, thereby making them accessible to all users, Mac or PC. They fall into 3 categories: a) videos showing various library resources and how to use them, b) How to use the various databases, c)  customized videos created for special Pace programs. For a complete list, one can go to :  http://libguides.pace.edu/videos

We had an “Information Literacy” unit in the Dyson Pace Prep Course, taught online this summer to over 100 newly enrolled first-year students; over 70 students completed the Information Literacy assignments.

The “Apollo RN” research tutorial for nursing students was completely revised over Summer 2013, units were deleted and streamlined, new instructional videos were added/embedded from YouTube; all changes were based on survey results from students and faculty; Apollo RN is required of all doctoral nursing students as they enter the program.

The “Apollo 201” tutorial was revised in Summer 2013; the goal is to pilot with at least 3 or 4 online sections of ENG 201 in Fall 2013; this will be revised in the future based on survey results.

The Instructional Librarian hired to do outreach services and liaise with first year students gave the update on the UNV 101 Ghost Hunters Game, which will run again in Fall 2013; a competitive element to the game with a “Leaderboard” in the Library lobby and on the Facebook page will be added; the game starts October 1st and goes through the end of the semester. It should be pointed out that this gaming exercise has proven popular among the students.

New Faculty Orientation was held.  The Library was represented and participated in the Services Roundtable; this year’s class of new full-time faculty is one of the largest in recent years, with thirty-nine (39) new faculty members joining Pace

Adjunct Faculty Orientations will be held online in the first week of the semester, and the Library will again  participate.

Access Services—Circulation and Interlibrary Loan Services

Access Services is the library department in charge of the circulation of materials  – excepting computing devices– whether they are reserved materials, circulating books, periodicals and interlibrary loans.  This does not include access to online databases and digital books. This data reflects circulating books within the library system and not only of the Birnbaum Library. The libraries of Birnbaum and Mortola implement the “floating collection” feature of the catalog which blurs location ownership of materials for the Birnbaum and Mortola libraries and treat them as a single collection.

 

CIRCULATION   ACTIVITY by TERMINAL (Jan-Jul, 13)

TERM #

CHKOUTS

CHKINS

RENEWALS

HOLDS

Hl/RECLL

TOTAL #

PERCENT

0

3478

3075

687

0

0

7240

10.9%

10

18785

18612

2322

107

2

39828

59.7%

20

615

551

326

0

0

1492

2.2%

21

3383

3739

1099

28

1

8250

12.4%

22

5

4

4

0

0

13

0.0%

41

16

48

15

0

0

79

0.1%

61

3206

3165

943

102

6

7422

11.1%

63

3

3

4

0

0

10

0.0%

996

0

0

231

609

12

852

1.3%

997

0

0

716

770

9

1495

2.2%

Total

29491

29197

6347

1616

30

66681

100.0%

Top of Form

Bottom of Form

 

  • All full time Access Services staff attended a webinar about user experience and customer service.
  • All staff also participated in a Microsoft Excel course.
  • We saw the departure of one PT staff as well as the addition of a PT staff replacement.
  • ILL has processed 6,787 requests so far (incomplete) in the 2012-2013 year.
  • Circulation policies have been recorded in a handbook and a new student worker guide has been written
  • New circulation procedures concerning cash reconciliation have been designed and put into practice.
  • Birnbaum library is in a beta group of Rapid libraries borrowing and lending book chapters.
  • We now have a microfilm scanner in ILL for lending.  All ILL staff was trained in its use.
  • ILL staff was trained in the upcoming changes to OCLC Worldshare.
  • Head of Access Services, Ann Wilberton presented “Lead with Care” at the Access Services Annual Conference.  She also presented a full day workshop “Resiliency Factor” at an Emory University Libraries staff retreat.
  • Connect NY statistics are not yet available.
  • Circulation statistics are not yet available for the full year.
  • Circulation supervisors completed a project to weed the reserves collection (items not placed in reserve by professors).

The Head of Access Services, in collaboration with the Head of Reference Services, is assessing the microfilm/bound periodical collection for weeding.

Systems Department Annual Report July 2012 to July 2013

Millennium System:

The millennium system was upgraded twice this past year. The first upgrade was on July 26, 2012. This upgrade took the release to version 2011 1.2. The previous version was 2009B. On July 2, 2012, the millennium system was once again updated to a newer version. This version was Release Update 2011, Bundle 1.4.

Innopac System:

The systems administrator has worked on the SSH (secure shell) client for the Innopac system. Configuration errors on the server were addressed and repaired. We are now able to use PUTTY to connect to the Innopac server securely. Birnbaum is the first to switch over from net-term to putty. They will be followed by Mortola and the law school.

 Encore:

 Encore was updated to version 4.1. We were unable to update to version 4.2 because of computer memory issues. Our server does not have enough memory to run the latest version. This means we will no longer be able to upgrade Encore until this is resolved.

ILLiad:

There was an update to the ILLiad software on February 19, 2013. The update was to version 8.3.5.0.  Another upgrade is scheduled to occur on Monday, August 05, 2013 at 09:00 AM.

CLR:

Number of appointments for the spring semester:

Poly-com Room           381

Smartboard Room      286

Lend out Items: (Stats are not 100% complete due in part to system issues)

Macbook                     2746

PC-Laptop                    3628

Media-Card                 10

Fin-Calculator              147

Std – Calculator          77

Sci-Calculator              263

Video Camera               14

Digital Camera           16

Voice-Recorder           2

Total Items lent out:               6903

 

Wireless and networks:

 We have been working with the network team in helping them configure the new wireless system. It is an ongoing project. David Almodovar (head of systems) is  happy to report that Igor has provided solutions to address the problems which the ITS staff found very useful.

 New Staff Machines:

We have been waiting on new staff machines. These are the ones that come from ITS’ Staff Machine program.  Eventually, all staff members’ machines determined by ITS to have reached the end of the replacement cycle will get their new desktops..

Digital Commons (Pace Library Institutional Repository)

The Digital Commons, which is the digital archives and showcase of researches done by students and faculty currently has 4,192 papers in its collection. As of this writing, there are 1,960,395 full text downloads recorded with accesses coming from all parts of the world.  For the current year alone, there are 554,565 downloads recorded by the report generating system.

LATEST MANIFEST:

I have been informed that the Birnbaum Library has been granted an internal funding in the amount of $450,000.00 based on a proposal I submitted some months ago.  The funding will be disbursed in 3 installments of $150,000.00 per year and will try to address general refurbishment issues such as new carpets, new furniture, and repainting of the library.

  

Welcome!

Dear Students….We are starting the new academic term with a few changes in the library. Over the winter break, we have been busy refurbishing the first floor of the library based on an internal grant from the university to provide some facelift to the library. The project included new carpet for the first floor, repainting of the first floor public area and soon to follow will be the replacemeht of the public chairs. The staff, with the help of Buildings and Grounds, were also able to expand the quiet reading/study area in the rear area of the Reference section thereby enlarging the space to accomodate more students seeking quiet while they study.The electronic classroom adjacent to the instructional services offices in Room E 101 has also been completely refurbished, from carpets to a total replacement of all computers, and work stations.

Spring term opens therefore with a definitely new look for the library—certainly more airy, cleaner and looking more spacious than before. The accompanying pictures document the work we have done during the spring break.  Still to come are the first batch of chairs intended to replace the old ones, and then recarpeting of the second floor as well as repainting of the same area comes next–all planned for the coming summer and fall.

  

Welcome Back!

Staff Welcoming the Users

The Birnbaum Library staff ready to welcome the patrons to the library.

WE begin the new academic term -Fall, 2013- with a number of initiatives. Foremost among these new developments is the planned phased improvement of the Birnbaum Library that will cover new carpeting, chair replacements, and repainting. In addition to all of this, our staff is also busy doing an inventory of our collection to determine what can be safely weeded out, stored, or removed from the active collection so that space can be reclaimed for the much needed reconfiguration of library space to allow for more collaborative study areas for students. All these are either in the planning, discussion, or implementation stages and I will duly report on them as they progress along. Meanwhile, I thought that sharing with you a number of pictures taken around and about the Birnbaum Library might give you some ideas of the exciting intellectual and artistic dynamics that normally take place in the course of the academic term. We look forward to a sustained series of exciting and interesting programming prepared by our skilled professional staff for the enjoyment of all members of Pace University community. Meanwhile, enjoy the pictures.



  

April Fever

Getting back from spring break, we are now at one of the busiest seasons of the library when students work feverishly to prepare for their final papers, their final exams and to complete whatever projects their courses and classes may require them to submit. The Birnbaum Library in New York has a Library Committee comprising of students, faculty and staff and suggestions in improving the services of the library are vetted and discussed within the committee. One suggestion has been to extend the open hours of the library to allow for students to maximize the opportunity for them to work on projects that needed to be submitted before the semester ends. Cognizant of this request the library has come up with a modified schedule during the last three weeks of the academic term to give library patrons more time to stay in the library. It has also compiled information on other facilities on campus that are open where students can also work using its respective resources such as computers and/or quiet areas for individual or group work. They are places students can use after the library closes. Complete information may be found through the Location and Hours page of the library website (accessible through this link) .
It is also worthwhile noting that the new Student Lobby has been very popular among students who need a place just to talk, or even take a much needed nap or rest. Any request for special use of this facility should be channeled to the Student Auxiliary Services which is in charge of the daily upkeep and supervision of this space. . Photos of the new lobby, show why the said addition is popular among students. If you have not come by the library lately, I invite you to drop by and see how this new addition is used by our patrons.

  


The past academic year has been a very busy one for library staff which saw some physical renovation of the library lobby occupying university architects’ time and (B &G)Building and Grounds staff at the latter end of summer (see adjacent pictures). Meanwhile, other members of the staff were busy participating in various meetings preparing for the implementation of digital collection projects both on the local and consortial levels. The testing and loading of data occupied much of the time of the technical services staff while collection development librarians were also busy sifting through the various titles that are being made available digitally. Cognizant of the university wide initiative to streamline and coordinate strategic planning, the university library was at the same time busy reviewing and updating its strategic agenda and goals to better reflect the initiatives and plans as envisioned by the university administration, in general.

It is worth pointing out that Reference and Access Services departments as well as the service desk at the Collaborative Learning Room (CLR) where many of the computer and technology artifacts are circulated, have experienced a remarkable number of service requests both at their respective service desks necessitating double staffing at some hours. It is perhaps an indication that libraries, despite the pessimistic prognostication of some quarters about its demise due to Google and other online search engines, will be always a much needed academic component of university research and learning environment, since it knows how to evolve itself in response to the changing needs and requirements of its clientele—the students themselves. Libraries have a way of re-invigorating itself because it is not afraid to introspect and re-inventory its performance and assets and then evolve and transform itself by responding to the perceived needs of its users, offering new forms of service and innovative technologies and facilities to facilitate learning and research, morphing itself to whatever role it finds itself required of, by its patrons.

Below is a list of the more recent projects, initiatives , activities and services that the library has been engaged in as it continues to position itself to better respond to the perceived needs of the community it serves.

1. ConnectNY Consoritum of which the Pace Library is a member has increased membership to 18 libraries increasing access by member libraries to collection now numbering about 8 million titles.
2. eBook has been officially integrated as part of the collection of Pace Libraries as well as ConnectNY. So far there are about 12,500 combined ebook titles from various vendors accessible in the Pace Online Catalog both as provided for by ConnectNY and the Pace Library subscriptions. These books are either loaded as full text documents or bibliographic records only with the option to access full text. Depending on the nature and number of accesses, triggers are set to initiate purchase of the ebooks or just plain STL (short Term Loans). Various eReaders can download and read the digital documents. At the moment, these various ways and procedures of downloading to various platforms are still being tested and documents are still being prepared.
3. Birnbaum Library has sponsored, so far, 3 book talks this past academic year: (faculty publications or otherwise)
a. Getting a job and job interviews: Secret to Getting a Job After College; Larry Chiagouris
b. Book on Gay History: Celluloid Activist: Life and Times of Vito Russo; Michael Schiavi
c. Book on a cause celebre news of the early 1900: A Case for Solomon: Bobby Dunbar and the Kidnapping that Haunted a Nation; Tal McThenia and Margaret Dunbar Cutright.
NOTE: If any faculty member has a book that s/he wants promoted, let the library know and we can see if we can promote through book talks or presentations. WE do book talks about 4 to 6 times a year (between Birnbaum and Mortola Libraries). We normally provide coffee and cookies during the talks courtesy of the libraries.
4. Collaborative Learning Room
a. Laptops, macbooks, digital cameras, had-held camcorders, digital voice recorders, calculators (financial and scientific), first generation kindle; Smartboard Room and Polycom-Teleconferencing Room. CLR is in full operation and the meeting rooms (Smartboard and Teleconference Rooms) are highly popular among students and also faculty. The CLR (Collaborative Learning Room) has been the venue for circulating these artifacts separate from the circulating printed books and documents, dvds and VHS, and lecture cassettes still being circulated at the regular Circulation Desk.
NOTE: There are also lecture materials that can be accessed now from the University’s iTune site at iTunes University. This is being managed by Pace University’s Center for Teaching and Learning Technoolgy (CTLT). In addition, Faculty members who are in need of some videos to use in class can avail themselves of the Pace Digital Campus services where they can choose from a pool of 17,000 commercial films for titles that they would like to use in class. There is a formal request process and once the request is granted, they are made available within the Blackboard course management system, which means this is a controlled, authenticated access to content.

5. Library Participation in some Departmental Based Initiatives:
a. Library’s Asst. University Librarian for Instructional Services participated in the Undergraduate Research Initiatives by serving as co-leader in Scholarly Research and Design Seminars.
b. One of our Instructional Services Librarian facilitated a series of Research for Success Workshops – workshops to help graduating students prepare for interviews by researching information about companies they are scheduled for interview.
c. An Instructional Services Librarian was sent and trained for Systematic Review Workshop (and Evidence-based Research – Pittsburgh, PA) . Her attendance and training were jointly funded by the Library and the College of Health Professionals. Beneficiaries are mostly doctoral students who need thorough guidance and grounding in the systematic review process and research.
d. Librarian presence in a new minor – Queer Studies.
e. Library sits in the Advisory Board of Confucius Institute.
6. Dog Therapy Day
Slated for Dec. 18th between 2:30 – 4:30 pm at the Quiet Study Area off Reference. Initially started in Mortola and well received, Birnbaum is trialing this as a special stress and calming therapy for students during examination period. We will be monitoring its usefulness and benefits to our patrons.
7. Visiting Librarians at the Dorm : Dec. 10, 11, 17, 18 (Mondays and Tuesdays) – 8:00 to 10:00 pm
i. John Street – 18th Floor Lounge – Dec. 10 and 17
ii. Fulton Hall -3rd Floor Lounge – Dec. 10 and 17
iii. Maria’s Tower – 5th Floor Lounge – Dec. 11 and 18th
This is a new initiative of the library to provide ongoing help to students during the examination time especially in the preparation of their research papers. They will go visit the dormitories on appointed hours (see immediately above).

8. New Student Lobby – Popular and re-directs some traffic of students who normally go to the library to merely socialize. Library has also an arrangement to use the area for book talks and special presentations where food can be handily served.

Rey P. Racelis
Director: Birnbaum Library
12/6/2012

  

Library Updates

AS we start our new academic year, I would like to welcome you all to the library. At the same time, I would like to call your attention to what we have so far accomplished in terms of our services, including the current state of our collection. I hope that you will avail yourselves of the services we strive to offer as we likewise look for more ways always to continue improving it. Consider this as our performance report to you.

Despite limited budget, our collection development team, by some prudent and careful selection of materials, was able to enhance the collection content of the library. Below statistics show recent collection development accomplishments in terms of augmenting materials available to the university community. A more detailed Director’s Report will follow, meanwhile, please marvel at these numbers.

Collection
Books in the entire library collection: Bibliographic Titles/Records: 572,028
Number of volumes/Item count: 628,860

Databases: 204 of which 83 are full text
Database Aggregators we are using: Ebsco, ProQuest, Gale, HW Wilson
Periodicals in print 4,550 (of which 2,402 are unique)
Periodicals online 109,190 (of which 59,348 are unique)
EBooks : some netlibrary (only the free), some Gale Virtual Reference Library, some Daily Life through History, and the bulk is Books 24×7 with a total of 8,352. We have added some eBrary and Sage Titles. We also have added some eBooks that came from our existing aggregators subscriptions bringing our new title count to 36,727.
Consortial Membership : A) Connect NY – allows access to about 9 to 10 million titles using the same ILS platform used by Pace Libraries ( Innovative Interfaces Inc. INNOPAC – of 18 universities in New York state); WALDO (Westchester Academic Library Directors Organization: 24 libraries; METRO – ALL libraries in the METRO area.

  

The Birnbaum Library saw a number of changes in 2011 and continuing to current. The picture to the right, taken by our library webmaster last Fall, shows the library at its busy time.

A number of retirements and resignations necessitated an intensive recruitment process to fill in the positions of Director of Libraries, Head of Access Services, Head of Reference, and Circulation Coordinator, in addition to part-time positions that also needed to be filled. A new position entitled Outreach Services Librarian was also created and filled to address the needs of new students who may not know or are aware of the various services the library offers. At the moment one of the Instructional Services Librarian positions is also open for recruitment. Some reassignment of staff has also been started to maximize productivity and the former periodicals coordinator has been reassigned as coordinator of the CLR (Collaborative Learning Room). A previously closed reference librarian position resulting from the retirement of its occupant has been restored and a new full time Assistant Reference Librarian has been created in its place. The new recruit will begin work starting July.

The Director of Libraries – (that is me) and the Head of Systems for the Birnbaum Library jointly applied for funding to increase the number of circulating laptops/netbooks that are available in the CLR (Collaborative Learning Room-2nd floor). The funding came from the Student Technology Fee and this grant will enable the library to have its own permanent collection of circulating laptops and macbooks that are not dependent on the activities and programs of the Mobile Classroom which normally had priority on the use of netbooks/laptops. The total Birnbaum Library circulating mobile computing devices will be brought to 12 macbooks and 24 laptops. For Fall and Spring the total numbers of circulation of these devices were 6,185 (laptops) and 3,206 (macbooks). The Smartboard Room, used by students to practice presentation skills and work on collaborative projects was used 551 times (at a time allotment of 1.5 hours per). The Teleconference Room/Polycom Room, which enabled students and faculty to teleconference between campuses was used for a total of 743 times, on the same time allotment of 1.5 hours.

There will be more updates in the coming weeks…as the summer season is providing us with a little breathing space while preparing for the rigours of the new academic season come fall. Meanwhile, here is wishing that everybody is enjoying one’s summer and getting the needed energy to recalibrate oneself before the new academic year begins.

  

So far the Digital Commons (aka Pace University Institutional Repository) has registered the following statistics:
3,853 papers to date 1,566,527 full-text downloads to date 641,259 downloads in the past year.

Contents of Pace University’s Digital Repository are indexed in OAIster (University of Michigan) and Google. The same repository is registered, in addition to OAIster, with OpenDOAR (Directory of Open Access Repositories, University of Nottingham, UK) and ROAR (Registry of Open Access Repositories, University of Southampton, UK).

Many new series are coming up soon including the showcase for Research Partnerships between Faculty and Students, a new interface with the ePortfolio project, and theses for upcoming submissions from new masters programs. Stay tuned.

  

An Enchanting HotelFriends and colleagues asked me where I was this long weekend. I was in a town I only just visited now and whose gentle magic slowly crept up to enchant!

I was away this Memorial Weekend spending time with my brother at Riverside California, some 70 miles or so from LA. I flew from damp, cold Newark and he from southwesterly El Paso, TX. We stayed at this very nice and pleasant town where people still stop to let you cross the streets, (they will wave at you to let you know it is ok to cross the street, and they will slow down or literally stop), everybody you meet says Good Morning or Afternoon or Hello and where the walk is more like a “paseo” than a hurried march to a destination. This, even on a regular working day (I observed them Thursday or Friday prior to the long weekend), where, walking to the Court of Justice that reminded me of a scaled down version of Sanssouci, that German palace beloved of Frederick the Great, you would see government workers unhurried in their stride and not a single one holding a cell phone oblivious of the world. But why would they be when all around them is a world surrounded by verdant grass, flowering trees or lithe, majestic palms, and swaths of multicolored bougainvillea all dancing in the very cool May breeze? I felt jealous, for a moment, of that rhythm of life so seldom enjoyed here in NYC. And pleasant moments you like to remember you try to capture forever… so this New Yorker whose “droid” is an omnipresent, modern day vade mecum spent most mornings documenting life on the gentler lane. But, I’d love to set the tone by sharing the pictures of my hotel first which, from the moment I got off my pickup van, all but pulled me into those little reveries and fantasies I had always toyed in my boyhood mind about places with turrets, crenellated ramparts, and shiny floors, secret passages, and some hidden spirits, and cherubs, and statues of angels and saints. And mind you, my imagination antedated for many years, perhaps 10 or so, the brain of that spirited damsel called J.K. Rowling who might not even have been born while I was still a child creating up my own fantasy world….and mine was not the brigade of Harry Potter boys, the Wizarding Corp or the Muggles ingenue…all denizens of the Hogwart’s magical universe, but princesses and knights running away from broom riding witches…and here is that Mission Inn Hotel that egged on my boyhead world once again. Savor this…and perhaps the Riverside images will come next!

  

It’s been a number of years since I singlehandedly started the Digital Commons (aka Institutional Repository) for Pace University. This was setup to shawcase the works of faculty, staff and students, specially many of their research works that oftentimes remain hidden or undiscovered in the Reserved Section of the University Library.

The patience and quiet toil in the setting up of the site and in the recruitment of contributors for content is beginning to pay off in the number of contributions to the site. We have already surpassed a million hits. At the moment we have the following statistics related to content and access:
3,827 papers to date 1,495,422 full-text downloads to date 631,682 downloads in the past year alone. Here is the link to the page popularly referred to as the Pace Digital Commons.

  

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